Flip Charts A flip chart refers to a low cost, popular and low tech solution to record online meetings. A flip chart is a very flexible and useful way to recording information during a presentation. To help recap your main points, you can flip back through the pad. To show the progression from one point to another, use the turning of the page.
A flip chart is not only portable but can also be prepared in advance. It requires no technical expertise or power source. They are suitable for collecting responses and ideas from the audience. However, if you have a large audience, a flip chart may be too small for everyone to see. Paper Handouts Handouts summarizing the main points are not only useful but also a good addition hence must be relevant. If you are presenting packages such as power slides you can easily generate handouts from your slides.
Since giving out handouts at the start of the talk might consume time you need to know the best time to give handouts.
However, if your handouts have complex figures and graphs, it's advisable to give the audience handouts before the presentation starts. The audience may also be able to make their own notes during the presentation. Overall, you need to consider the best method and time to distribute handouts including either giving them at the end of the presentation or placing them on the seats prior the start. If your presentation includes discussions and questions, this will give them enough time to summarize them well.
Write legibly, largely and in block capitals so it's more visible. Check with the audience that they can read the text - do not use a flipchart if there is a large audience. Only write in black and blue ink. Red ink is good for circling or underlining. Using a pencil write notes to yourself beforehand so you remember what to include - the audience will not see this writing.
Also drawing lines in pencil beforehand can keep your handwriting straight. Flip back through the sheets to consolidate points. Practice writing on the flip chart advance as you may feel nervous at the time of presenting. Posters Poster boards can be created using a variety of visual devices, such as graphs and images. They're generally quite portable and you can make them as elaborate as you want.
However, they can be expensive to produce if the poster is quite complex. Tips: One poster per message or theme Use colour Use block capitals Avoid using posters when presenting to large audiences as they will not be able to see the content Product, objects or artefacts Objects can be useful tools for making an impact or even for making a dull topic more interesting.
Sometimes they'll be needed for technical and practical reasons, such as, showing a model or conducting an experiment. Tips: If you are presenting to a small audience consider passing the object around but provide enough time so they won't have to divide their attention between the object and what you're saying.
If the audience is large ensure that you move the object around so everyone sees it. The audience will be more distracted from what you're saying when they're looking at the object so keep it hidden until the right time and provide the background information before revealing it. Explain why you're using the object. If you are conducting an experiment or demonstration, move slowly with exaggerated movements so the audience can follow.
Also explain precisely what's going on. Two examples of live product demos: Key points for using visual aids Try to find out what the presentation room is like beforehand, such as, the layout of the room, the equipment etc, so you can see if your visual aids are appropriate and whether they will work there but always have a contingency plan regardless.
Also remember that the audience should be able to understand an image almost immediately. Practice Before your presentation, ensure that you practice with your visual aids so you know how to operate the equipment. If something goes wrong you'll have a better chance of solving the problem. Use colour Research suggests that using colour increases people's motivation to read and their enthusiasm for a presentation.
Software like PowerPoint is great for producing colour visuals. Using the colour wheel can help when choosing your presentation's colours: Colours opposite each other in the wheel are complementary and they create contrast.
Using complementary colours makes your text more readable. Colours next to each other are analogous and they are harmonious. Using analogous colours makes your presentation more unified. The Adobe colour wheel , which helps you pick complementary colours for your presentation design. Avoid using too many colours in your presentation as this can look cluttered and unprofessional and keep your colour themes continuous, for example, if you highlight all the key words on one slide in blue, continue to do this throughout the presentation.
Also be careful with colour associations, for example, in many cultures red is linked to danger. Try to represent your words and topics with colours that make sense and are appropriate. If you cannot avoid placing these colours next to each other then use text to clearly label items. Evidence Research suggests that information displayed visually is well remembered: "retention of information three days after a meeting or other event is six times greater when information is presented by visual and oral means than when the information is presented by the spoken word alone.
In summary Visual aids are worth including in your presentations because they can help you explain information more coherently which makes presenting easier for you and learning easier for the audience.
Posters should look professional e. Before your presentation, you should ask whether posters must be hung or be free standing. For posters that will be hung from a wall, sturdy poster or matte boards will suffice. If your poster is going to be free standing or if you are going to use the same poster for multiple presentations, you should consider using a tri-fold display board.
Xanatos Satanicos Bombasticos. Other text-based visual aids include white boards and flip charts. Both can be used to write or draw on during the presentation and should be used with several caveats. Writing during your presentation actually takes away from your speaking time, so make sure to factor this into your speaking time.
Speaking and writing at the same time can be tricky because the audience will have a difficult time processing what they are hearing when they are also trying to read what you write. Additionally, if you are writing, you need to be careful not to turn your back on your audience, which is makes it harder for them to hear you and for you to connect with your audience.
Legible handwriting that can be seen at a distance is of prime importance, so using these kinds of visual aids should be limited to small audiences. While some speakers write and draw to highlight important points, this takes an enormous amount of skill and practice. For those with less developed skills, flip charts are best limited to situations where audience input is necessary for the direction or continuation of the presentation.
Select short clips; Young and Travis  recommend only 10—20 seconds, but this will depend in part on the length of the presentation, the purpose of the presentation, and clip content and relevance. Select only clips that reinforce the message or serve as an appropriate segue into your next topic.
When including audio or video in your speech, there are several technical considerations. It is important that the clip be properly cued to start at exactly where you want it to begin playing. It is also important that your file format can be played on the computer you are using. Since not all computers will play all file formats, be sure to test playability and audio volume before your presentation. Again, going back to providing a professional appearance from your first interaction with your audience, you should iron out the technical details before they enter the room.
Handouts There are many schools of thought on the use of handouts during a presentation. The most common current practice is that the presenters provide a copy of their PowerPoint slides to the participants before or after the presentation. This is so common that some academic and professional conferences require presenters to submit their slides prior to the event, so copies of the slides can be made for each attendee.
Despite this prevailing trend, you should avoid using your slides as handouts because they serve different purposes. Using your presentation slides as the handout both shortchanges your slides and fails as a handout. Public domain. Handouts are best used to supplement the content of your talk.
If you are providing statistical data, your slide may only show the relevant statistic focusing on the conclusion you want your audience to draw. Your handout, on the other hand, can contain the full table of data. If you need to show a complex diagram or chart, a handout will be more legible than trying to cram all that information on a slide. Write a handout document with as much detail as you want and keep the slides simple.
Presenters often feel the need to display all the data and information they have so they will appear knowledgeable, informed, and thoroughly prepared. You can help ease this feeling by creating a handout with all of the detailed data you wish, which leaves your slides open to focus on your key message.
Duarte and Tufte recommend handouts only for dense, detailed information. When to distribute handouts is also heavily debated.Your presentation aids should be designed to look like a coherent set. Whilst it is often ok to have people in the background, when they are the subject and when you are using them to promote something, then you may be on difficult ground. Use your imagination, elaborate further on these ideas, such as researching some fashion jewelry online for getting the big picture. Explain why you're using the object. Videos can also be used to build presentations in various video presentation software. Demonstration should not be gimmicky, but should add new to your detail. Line Picnic Figure Graphs show the right in one variable in comparison with that of one or different other situations. Journal of the American Dope of Family Practitioners, 14, — While it is also that a presentation speech and a well-rehearsed carotene aids already include variety in several times of the presentation, Balanced scorecard case study infosys limited many cases, a good can be made even more interesting by the use of well-chosen nutshell aids.
Provided by: UK Ministry of Defence. They also have a greater impact. Whiteboards are also ideal for displaying important information for the entire duration of the presentation, such as, key definitions, because the audience can just glance at the whiteboard for a reminder.
When to distribute handouts is also heavily debated. It is difficult for a speaker to show how to correctly put on a rock climbing harness if she is wearing a skirt the day of the presentation. Darken the room somewhat to increase the feeling of seriousness of you presentation, and in order to give everyone a clear sight on the screen. If in doubt, start by considering whether the person may or may not be happy to be in your photograph. Duarte, N. Representations are presentation aids designed to represent a real process or object.
However, if you have a large audience, a flip chart may be too small for everyone to see. Tips: Have a clear and simple background. Prezi While not quite slideware, Prezi is digital presentation software that breaks away from the standard slide deck presentation.